Office Administrator: September 2022


Supported Executive Director

  • Managed contracts, D.O.s, P.O.s, modifications Advantage ME for vendors.
  • OIT Billing edits
  • Processed invoices daily. 
  • Resolved payment and accounting issues with DAFS and vendors.
  • Reconciled P-card expense reports.
  • Outreach to Commissioners, consultants, and business partners.
  • Commission retreat preparation
  • Commission meeting minutes
  • DEI reading assignments.
  • DOE DEI Committee Meetings.
  • DEI Ambassadors Training #4 and assigned homework.
  • Researched billing records to resolve Advantage issues with DAFS.
  • Ordered additional name badges
  • Catering outreach, menu selection, and procurement
  • Changed printer ink
  • Added map links to itinerary for AmeriCorps CEO visit
  • Extracted necessary financial data
  • Venue procurement and outreach

Supported Grants Officer

  • Approved PERS, Fixed Amount invoices, and prepared grantee invoices for approval.
  • Outreach to grantees about Fixed Amount issues.
  • Made 2022-2023 folders for grantees.
  • Resolved issue with Trekkers program codes.
  • Extensive inventory report of missing reimbursements
  • DOE Procurement Approval and Advantage ME procurement 
  • Totaled FX invoice for 21-22 FX grantees to determine unexpended carryover
  • Advantage modification and GR to unused USM contract to free funds for carryover

Supported Communications Officer

  • Billing/Invoices and related outreach for printing, broadcasting.
  • Paper Amendment and Advantage modification and GR for Blueberry Broadcasting
  • Outreach and contract for The Zone Corp
  • Made conference name cards for attendees
  • AmeriCorps Induction set up and break-down
  • AmeriCorps member check in, coordination at Induction event
  • Outreach to all program directors 

Supported Program Development and Training Officer

  • Billing/invoices

Supported Climate Corps Coordinator

  • Conference registration
  • Forwarded mail to former climate corps staff
  • Made sign in sheet, name tents, and gathered materials for Climate Corps breakfast.

Supported Program Officer:

  • Venue and conference outreach
  • Procurement research

Issues to be aware of:

Major focus of effort for next month:
The Office Administrator will become more familiar with basic accounting.

Prepared by Nathan McIvor, Office Administrator