Office Administrator: October 2022

Supported Executive Director

  • Managed contracts, D.O.s, P.O.s, modifications Advantage ME for vendors.
  • OIT Billing edits
  • Processed invoices daily. 
  • Resolved payment and accounting issues with DAFS and vendors.
  • Reconciled P-card expense reports.
  • Outreach to Commissioners, consultants, and business partners.
  • Commission retreat preparation
  • Commission meeting minutes
  • DEI reading assignments.
  • Board meeting prep
  • DOE DEI Committee Meetings.
  • Researched billing records to resolve Advantage issues with DAFS.
  • Ordered additional name badges
  • Venue procurement and outreach
  • Calculated commissioner mileage match
  • Participation Executive Committee strategy meeting
  • P.O for Kennebec Journal RFP advertising
  • DAFS outreach about dis-encumberance from previous grant cycles

Supported Grants Officer

  • Increased workload of approving PERS, Fixed Amount invoices, and prepared grantee invoices for approval to deal with 2021-2022 grant cycle resolution.
  • Outreach to grantees about Fixed Amount issues
  • ARPA allocation support, calculation to resolve invoice problems
  • Extensive inventory report of missing reimbursements
  • DOE Procurement Approval and Advantage ME procurement 
  • Support to GPCOG
  • DAFS outreach for Trekkers final approval documents
  • Made Cooperative agreement and PJF for 2022-23 Game Loft AmeriCorps grant; related vendor outreach; signature chain
  • Advantage modifications to GPCOG, Van Buren, and COA to resolve lingering payment issues
  • Grantee outreach regarding OnCorps issues
  • BPO/RQS for OnCorps 2022-23 contract; outreach to OnCorps to set up contract

Supported Communications Officer

  • Billing/Invoices and related outreach for printing, broadcasting
  • Blueberry Broadcasting paper amendments and Advantage processing
  • Communications planning for remainder of the year
  • Made PO for A/V invoice
  • Advantage mod to A/V contract to release unexpended funds; GR for CT edit
  • Outreach and contract for The Zone Corp

Supported Program Development and Training Officer

  • Billing/invoices
  • Survey data

Supported Climate Corps Coordinator

  • Outreach to GPCOG and Downeast Partners
  • Conducted interviews with GPCOG and Downeast Partners for Climate Corps planning grant consideration
  • Prepared interview video files, wrote captions

Supported Program Officer

  • Survey data

Issues to be aware of:

Major focus of effort for next month:

The Office Administrator will work closely with the Grants Officer to resolve issues and close out the 2021-2022 payment cycle in OnCorps for grantees.

Prepared by Nathan McIvor, Office Administrator