Compliance monitoring visits for AmeriCorps member file reviews both on-site and remote<
Meeting with Maine Energy AmeriCorps Program’s Executive Director to discuss program operations and staff turn-over
Met with all Formula AmeriCorps Program Directors to assist with corrections to applications in eGrants
Requested from Regional Office for a No Cost Extension in 18AFHME001 for Main Street Skowhegan, the amendment has been approved by the Federal Agency
Grants Task Force meeting to discuss the RFP and grant selection process and policies
Finance meeting with DAFS administrators and Maine Conservation Corps finance staff to resolve the Commission 1% invoicing process
Attended and participated in ASC’s three-day grant convening training
Meeting with Conservation Corps Program Director to discuss member enrollment issue due to technical issues with eGrants, the issue was resolved by bringing in the Regional Office for further assistance
Attended and participated in the monthly State Service Commission Civic Reflection discussion
Assisted with the monthly New Grantee training
Meeting with the Volunteer Mississippi fiscal staff to discuss out cost reimbursement process for AmeriCorps programs and went over the benefits of using OnCorps as a grant management system
Set up the funding codes for the continuations and new sub-grantees
Adjustments to carryover in Advantage for Planning grants to Operational grants
Processing of PER’s and reimbursement request for all AmeriCorps programs
Working with the Secretary Specialist to get the fixed amount awards completed and contracts out for signatures
Assisted Maine Conservation Corps with their ARPA request in eGrants
Set up and processed a Delivery Order (DO) in Advantage for the Climate Corps position
Review and approval of all Performance Measures and Q1 reports in OnCorps
ARPA walk through with the ASN Staff for Competitive and Formula programs
Attended and participated in the three-day FTLF class Federal Funding Academy for Federal Grants training
Finalized contracts, sent them out for signature and began processing them in Advantage, DOE procurement and Purchasing Maine
Issues to be aware of
Colby College has sent in their cost disallowance check and it will be processed next week
Major focus of effort for the next month
Set-up of programs in the new OnCorps year
Complete the contracts for all programs
Preparing and processing the contracts for the programs that were on the waitlist, Main Street Skowhegan, Trekkers and Game Loft
Finalize the ARPA funding amendments
Continued an ongoing review and process of Periodic Expense Reports (PER’s), Periodic Income Reports (PIR’s), Aggregated Financial Reports (AFR’s) and Grantee Progress Reports (GPR’s) along with corresponding reimbursement requests